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Executive Assistant and Office Operations Lead
Job Summary
Job Description
Haldren is a leading executive search firm focused on delivering high-quality recruitment solutions. This role plays a key part in supporting senior leadership and maintaining operational efficiency across multiple search assignments. As an Executive Assistant and Office Operations Lead, you will coordinate stakeholders, manage executive workflows, and ensure seamless communication and documentation processes.
Responsibilities:
- Coordinate candidate and client interviews with precision and confidentiality
- Prepare agendas, briefing materials, and follow-up notes with clear action tracking
- Maintain meeting schedules and ensure documentation of decisions and next steps
- Manage confidential records, contracts, and correspondence in shared systems
- Oversee complex calendar management, meeting logistics, and travel coordination
- Handle inbox management and stakeholder communication to optimize executive productivity
Requirements:
- 5+ years of experience supporting senior leaders in consulting, recruitment, or professional services
- Advanced calendar management and executive coordination skills
- Proficiency with office productivity tools and document formatting standards
- Strong written and verbal communication skills
- High attention to detail and strong organizational abilities
- Ability to handle confidential information with discretion
- Ability to work independently in a remote environment
Benefits:
- Salary range: 460,000 - 600,000
- Fully remote work setup within South Africa
- Opportunities for professional growth and development
- Flat organizational structure with direct access to leadership
- Open communication and collaborative environment
- Full medical coverage
Join Haldren to support executive operations and contribute to high-performance search delivery in a dynamic remote environment.
