Executive Assistant & Operational Partner

ScholarshipOwl is an education technology company that helps students discover and apply for scholarships through a streamlined digital platform. The company focuses on expanding access to education opportunities through innovative technology solutions. This role supports the CEO by managing daily operational tasks, coordinating communication, organizing schedules, and building systems that ensure efficient execution of strategic priorities in a fast-paced remote environment.

ScholarshipOwl is seeking a highly organized Executive Assistant & Operational Partner to support the CEO in managing daily operations and administrative processes. This role acts as a strategic operational partner who ensures the CEO’s time, communications, and priorities are effectively managed. You will coordinate schedules, streamline workflows, prepare meeting materials, and help maintain operational clarity across projects. The position requires strong analytical thinking, attention to detail, and the ability to operate independently in a remote, fast-moving environment.

Responsibilities:
- Manage and triage the CEO’s inbox and Slack communications.
- Maintain and optimize a complex multi-time-zone executive calendar.
- Coordinate travel logistics including flights, accommodations, and schedules.
- Prepare meeting briefs and convert meeting outcomes into actionable trackers.
- Manage administrative documentation, compliance paperwork, and approvals.
- Build operational trackers and summaries using Notion and Google Workspace.

Requirements:
- Strong ownership mindset with ability to manage responsibilities independently.
- Excellent analytical and logical thinking skills.
- Proactive approach to solving operational challenges.
- Ability to work effectively in a remote and multicultural environment.
- Expertise in Google Workspace tools including Calendar, Drive, and Sheets.
- Experience using Notion or similar tools for project and information management.

Benefits:
- Fully remote work environment with flexible location.
- Unlimited paid time off based on performance and trust.
- Monthly home office allowance for remote workspace setup.
- Opportunities for learning, experimentation, and career growth.

This role offers the opportunity to work closely with executive leadership while contributing to operational excellence in a mission-driven education technology company.