Account Coordinator, Events and Venues

GMR Marketing is an experience agency delivering immersive brand activations across physical, digital, and social environments. The Account Coordinator, Events and Venues supports experiential marketing programs through procurement, vendor coordination, invoice processing, and compliance tracking. This role ensures operational accuracy, financial documentation, and seamless event execution within a fast-paced, collaborative environment.

GMR Marketing is seeking an Account Coordinator to support its Events and Venues team in executing experiential marketing programs. This role assists with procurement, vendor coordination, payments, contract documentation, and compliance tracking to ensure programs run smoothly and efficiently. The Account Coordinator works closely with internal teams and external partners to manage financial and operational details while maintaining accuracy and organization in a fast-paced environment.

Responsibilities:
- Support procurement efforts by sourcing hospitality, catering, transportation, and ticket-related services.
- Coordinate with vendors to confirm availability, pricing, and program requirements.
- Manage invoice processing, payment tracking, purchase orders, and credit card reconciliations.
- Review contracts and ensure documentation is properly executed and archived.
- Maintain organized backend systems, reporting tools, and compliance checklists.
- Collaborate with cross-functional teams to ensure timely and accurate program execution.

Requirements:
- Strong organizational skills with attention to detail.
- Experience supporting procurement, vendor coordination, or financial processes preferred.
- Ability to manage multiple programs and shifting deadlines.
- Foundational understanding of accounting or financial documentation processes.
- Strong communication and customer service skills.
- Flexible mindset with willingness to support occasional evenings or weekends.

Benefits:
- Competitive salary range of 43,000–50,000 USD.
- Health, vision, and dental insurance.
- 401k and employee stock purchase plan.
- Paid vacation, personal days, and holidays.

This full-time remote role requires precision, adaptability, and strong coordination skills to support successful experiential marketing initiatives.